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Grass pitch policy scoring matrix

Partner agreements assessment and scoring matrix

We've developed a scoring matrix to help us make decisions on requests from organisations who want to enter into a partner agreement for our grass pitches.
Assessment criteria and weighting  Description of rating  Score 
Participation – type (represents 25% of marks) The organisation requesting a partnership demonstrates that they will encourage wider community use and have plans in place to target wider use among at least four of the following groups:
  • members of different sporting codes
  • people with a disability
  • people from an minority ethnic background
  • females
  • older people 
  • schools and youth organisations
 3
The applicant demonstrates wider community user but has not defined any more than three target groups.  2
The applicant demonstrates participation from members of other teams within their sporting code.  1
The applicant does not demonstrate any participation outside their own club members/users and other clubs within their sporting code.  0
Participation – increase in usage (represents 15% of marks)  Can demonstrate that they have plans in place which will show a 20% increase in usage 3
   Can demonstrate that they have plans in place which will show a 10% increase in usage 2

Can demonstrate that they have plans in place which will show a 5% increase in usage
1
   Does not demonstrate any plans in place to increase usage 0
 
 
Partnership Working (represents 20% of marks)



1

0
Applicant will demonstrate that they will undertake a very wide range of partnership working with at least 4 of the following:
  • Belfast City Council
  • their sport’s governing body i.e. coach
  • education programmes
  • a minimum of 2 other teams within their sport
  • a minimum of 2 other teams in a different sport
  • a minimum of 2 community and voluntary organisations
3
  Applicant will demonstrate that they will undertake a wide range of partnership working with at least 3 of the following:
  • Belfast City Council
  • their sport’s governing body (1 or 2 if applicable)
  • a minimum of 1 other team within their sport
  • a minimum of 1 other team in a different sport 
  • a minimum of 1 community and voluntary organisation
2
  Applicant will demonstrate that they will undertake a limited range of partnership working with their sport’s governing body and other teams within their sport 1
  Applicant will not undertake any partnership working 0
 Demonstrate social value
(represents 20% of marks)
Applicant can demonstrate that have plans in place that demonstrate social value. These plans should target at least 4 of the following categories:
  • young people at risk
  • encourage participation of underrepresented groups
  • promote positive cross community relations
  • promote health and wellbeing in socially deprived communities
  • promote volunteering opportunities
  • develop skills that will increase employability
3
  Applicant can demonstrate that have plans in place that demonstrate social value. These plans should target at least 3 of the following categories:
  • young people at risk
  • encourage participation of underrepresented groups 
  • promote positive cross community relations 
  • promote health and wellbeing in socially deprived communities
  • promote volunteering opportunities
  • develop skills that will increase employability
2
  Applicant can demonstrate that have plans in place that demonstrate social value. These plans should target at least 2 of the following categories:
  • young people at risk
  • encourage participation of underrepresented groups 
  • promote positive cross community relations 
  • promote health and wellbeing in socially deprived communities
  • promote volunteering opportunities
  • develop skills that will increase employability
1
  Has no plans in place that demonstrate social value 0
Level of venue/site management
(represents 5% of marks)
Applicant will take on key holder and other agreed responsibilities as agreed by council for ensuring both wider community and own club’s access to the agreed area of the site 3
  Applicant will take on only key holder responsibilities as agreed by council for ensuring both wider community and own club’s access to the agreed area of the site 2
  Applicant will take on key holding and/or other agreed responsibilities only their own club’s access to the agreed area of the site 1
 
  Applicant will take on no key holding or any other responsibilities 0
Strategic fit
(represents 5% of marks)
Demonstrates high level of fit with Parks & Leisure Departmental objectives, corporate objectives and wider objectives around sport, physical activity and Health and Wellbeing 3
  Demonstrates high level of fit with corporate objectives and wider objectives around sport, physical activity and Health and Wellbeing 2
  Demonstrates high level of fit with wider objectives around sport, physical activity and Health and Wellbeing 1
Does not demonstrate any of the above 0
Applicant’s governance and management structure
(represents 10% of marks)
Applicant is a well established club, affiliated with a governing body and has achieved Clubmark or their governing body’s equivalent award 3
  Applicant is a well established club, affiliated with a governing body and is working towards achieving Clubmark or their governing body’s equivalent award 2
  Applicant is a well established club, affiliated with a governing body but has not achieved or is not working towards achieving Clubmark or their governing body’s equivalent award 1
  Applicant does not have a robust track record and is not affiliated with a governing body 0