Changes to our ordering and invoicing processes

We've introduced a new way of buying goods and services from our suppliers. This should make doing business with us better.

Main changes

The main changes are:

our purchase orders now have a 10 digit number starting with 35.
we have a Central Transactions Unit as a central contact to pay invoices.

Changes to our ordering process

There are a number of important changes to our ordering process.

If you are supplying us with goods or services you must:

obtain a valid 10 digit purchase order number from the council before providing any goods or services.
provide the council officer with an accurate price for the order so it can be quoted on the purchase order.

When ordering goods or services, our officers will give you a valid purchase order number, full details of what they are buying from you and where the goods or services need to be sent.

Changes to how we pay invoices

We've also introduced a number of changes to the way we pay invoices.

You must:

send your invoices to the Central Transactions Unit for payment - see address below.
quote the 10 digit purchase order number the council gave you.
include the price you quoted when the order was originally made.
make sure the addressee on your invoice is 'Belfast City Council'.

If your invoice does not include this information we will not be able to pay you.

Please note, this process does not apply to purchase orders that are produced by our Facilities Management Service in Duncrue Industrial Estate, Belfast.

Contact us

Our Central Transactions Unit has been set up as a central point of contact to pay invoices. If you have any queries, please contact:

Central Transactions Unit
Belfast City Council
Adelaide Exchange
24 - 26 Adelaide Street
Belfast
BT2 8GD
Telephone: 028 9027 0319
Email: centraltransactions@belfastcity.gov.uk