13. Invoices and Payment
13.1
All invoices submitted by the Contractor to the Council shall include the minimum required information as set out Section 68 (9) of the Procurement Act 2023;
- The Name and address of the Contractor
- A description of the goods or services supplied.
- The amount requested
- A Purchase Order number
The Contractor shall submit all invoices to the Council for the attention of the Central Transactions Unit (email: [email protected]) as specified in the Contract or within 28 days of the completion of the Deliverables.
13.2
In addition, the Contractor shall submit with the invoice such records as the Council may reasonably require including, but not limited to time sheets, expenses incurred, invoices paid or any other documents which would enable the Council to verify the information, and the amounts referred to in that invoice.
13.3
Where any invoice does not conform to the Councils requirements set out in Condition 13.1, or the Council disputes the invoice, the Council shall notify the Contractor without undue delay and the Contractor shall promptly issue a replacement invoice which shall comply with such requirements.
13.4
The Contractor shall provide to the Council the name and address of his bank, the account name and number, the bank sort code and any other details, in whatever format the Council may require.
13.5
The Council shall pay the Contractor in respect of the satisfactory performance of the Deliverables in accordance with the Contract.
13.6
Except where otherwise provided in the Contract, the amount payable to the Contractor for the performance of the Deliverables shall be inclusive of all costs of staff, facilities, equipment, materials and all other expenses whatsoever incurred by the Contractor in discharging his obligations under the Contract.
13.7
The Council shall pay the Contractor the Charges within thirty (30) days of receipt by the Council of a valid, undisputed invoice, in cleared funds using the payment method and details stated in the invoice before the end of the period of thirty (30) days beginning with the day on which an invoice is received by the Council in respect of the sum; or if later, by the date on which the payment falls due in accordance with the invoice, subject to the invoice being verified by the Council as valid and undisputed.
