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Registration privacy notice
Belfast City Council is the data controller under the UK General Data Protection Regulation (UK GDPR) for the personal data it processes for the purpose of administering and managing your registration on the Belfast City Council Jobs Portal.
This website is hosted and supported by Eploy on behalf of Belfast City Council.
Processing data your personal data via this portal allows the council to manage your registration and communication preferences. Before you can apply for a job you must register on this portal.
When you register, you will be consensually providing your personal data to the council whose lawful basis for processing it is for the performance of a task carried out in the public interest or in the exercise of official authority.
For the purpose of your registration, you are required to provide your first name, surname and email address. If you subscribe to Job Alerts, these will be sent to you at the email address provided.
This personal information, known as personal data, will not be shared or disclosed to any other organisation without your consent unless the law permits or places an obligation on the council to do so.
It will be held and stored by the council in a safe and secure manner in compliance with data protection legislation and in line with the council’s Records Retention and Disposal Schedule. If you decide not to apply for a job, your registration will remain active for a period of 12 months when your registration details will be deleted.
If you have any queries regarding the processing of your personal data, please email [email protected]
If you wish to contact the council’s Data Protection Officer, please write to Belfast City Council, City Hall Belfast, BT1 5GS or send an email to [email protected]
Job applicant privacy notice
Belfast City Council is the data controller under the UK General Data Protection Regulation (UK GDPR) for the personal data it gathers from job applicants. Processing data from job applicants allows the Council to manage the recruitment process, assess and confirm an applicant’s suitability for employment and decide to whom to offer a job. It may also need to process data from job applicants to respond to and defend against legal claims.
If you apply for this job, you will be consensually providing your personal data to the council whose lawful basis for processing it is for the performance of a task carried out in the public interest or in the exercise of official authority.
The council will collect a range of information about you, including:
- your name, address and contact details, including email address and telephone number
- details of your qualifications, skills, experience and employment history
- information about your current level of remuneration, which may include benefit entitlements
- whether or not you have a disability, or if your first language is not English, so that it can make reasonable adjustments, as required, during the recruitment process
- information about your entitlement or eligibility to work in the UK
The council will collect this information in a variety of ways for example, by application forms, through forms of assessment, from interview or from your identity documents. It may also collect personal data about you from third parties, such as references, but it will only seek this data if you have been recommended for appointment to the post and it will inform you that it is doing this.
Your personal data will be shared internally within the council with staff who are involved in the recruitment process and, where necessary, between internal departments for the purpose of ensuring a fair, systematic and objective recruitment and selection process is in place. It may also be shared with external consultants appointed by the Council for the purposes of candidate attraction and selection, or for the purpose of language interpretation where appropriate.
Your personal data will not be shared or disclosed to any other organisation without your consent unless the law permits or places an obligation on the council to do so. Your data will be stored in a range of different places including the recruitment file, the HR information management system and other IT systems such as email. It will be held and stored by the council in a safe and secure manner in compliance with data protection legislation and in line with the Council’s Records Retention and Disposal Schedule.
The Council is also required to collect more sensitive personal data (known as special category personal data) in order to monitor applications for equal opportunities purposes. The equality monitoring information is removed from your application pack before your job application is considered, and is retained in compliance with the Council’s Records Retention and Disposal Schedule. Your sensitive personal data will not be shared without your consent unless the law permits or places an obligation on the Council to do so.
As a data subject, you have a number of rights. These include your right to:
- access and obtain a copy of your personal data on request
- require the council to change incorrect or incomplete personal job applicant data
- require the council to delete or restrict processing your data
If you have any queries regarding the processing of your personal data, please email [email protected]
If you wish to contact the council’s Data Protection Officer, please write to Belfast City Council, City Hall Belfast, BT1 5GS or send an email to [email protected]