Apply for a road closure
Normal service for road closure orders are restricted as Cecil Ward Building is closed for customers and staff and we are working remotely from home. Below is some information for applicants on how COVID-19 is affecting road closure applications.
How COVID-19 affects your road closure application
Can I apply for a road closure for an event after the current restrictions are lifted?
The Government has not yet said when the current restrictions will be lifted. You will need to consider if the restrictions will be lifted in time for your event. To make an application for a road closure you can:
You can still post your application form and fee to us if you wish. We have limited access to the office at present but post will be reviewed as and when possible.
I cannot supply documentation– what should I do?
It is accepted that applicants may not be in a position to commission documentation that would normally be submitted with a road closure application and that these should be provided once the situation returns to normal. However, a traffic management plan can still be drafted by traffic management companies.
For those that do have valid documentation we will accept submission of these by email to email@example.com.
Will I need to pay an additional fee if I have had to postpone my event due to the current ‘lockdown’?
Yes, as a new advert will have to be placed for any rescheduled road closure an additional fee will be required.
Will I get a refund as I have had to cancel my event due to the current lockdown?
We are not able to provide a refund for these events at present, but this will be reviewed in due course in conjunction with any rescheduled event.
Road closures applications
You may need to apply to us for a Road Closure Order if you are holding an event on a public road in Belfast. The legislation we do this under is the Road (Miscellaneous Provisions) Act (NI) 2010 and Road Traffic Regulation (NI) Order 1997
Where a proposed event is to be held in Belfast City Council’s area and also extends into another council area, for example the Belfast Marathon, you must make an application to both councils.
What do I need to consider before making my road closure application?
You must consider how traffic will be diverted or stopped to facilitate your event. You will need to provide us with a traffic management plan showing how people will be protected from live traffic and other potential dangers for the duration of the event. You should note pedestrian access must be maintained at all times. Such access needs to be maintained to any premises situated on the road and any premises accessible from (and only from) the road.
You will need to show us how you have carried out neighbourhood notification by showing your consultations with all residents, businesses, bus and taxi companies which may be affected by your proposal.
You need to have sufficient insurances with relevant bodies, such as £10million public liability insurance.
You should also refer to the Department for Infrastructure (DfI) Roads guidance for promoters of events before applying to us.
How do I arrange a pre-application discussion?
You can email us at firstname.lastname@example.org or call us on 028 9027 0650 to discuss your proposals before you make your application.
A pre-application discussion allows us to help you with the application process and will improve the quality and speed of your application.
What do I need to submit a road closure application?
You must submit a completed application form and pay the relevant fee. You must submit your application at least 12 weeks before the date of the proposed event.
Application forms are available to request or you can call into our public office and collect the relevant documents:
Cecil Ward Building
4-10 Linenhall Street
You will also need to organise public liability insurance for your event, and must provide us with a £10million public liability insurance declaration
We require additional information about filming events. You will need to complete and include this supplementary form in your submission.
You will also need to include:
- A traffic management plan
- Neighbourhood notification
- The appropriate fee
- Other relevant documents as noted on the application form
Contact us for more information on the required documentation and the fee that you need to pay, or arrange a pre-application discussion. We can explain our requirements to you and tell you the appropriate fee.
Payment of fees: postal applications should include fee payment by cheque, made payable to Belfast City Council or we can contact you for payment:
- by debit card or credit card over the phone,
- payment in person at our office can be made by debit card, credit card or cash.
Applications should be returned to us in person or by post to:
Cecil Ward Building
4-10 Linenhall Street
How early do I have to apply?
You must provide plenty of notice and make your application at least 12 weeks before your proposed event in order to allow us to consult with various statutory bodies and to publicly advertise the proposed road closure in a local newspaper and on this website.
We must allow a 21 day period for representations (objections or comments of support) to be submitted and to be determined by the council.
How do we assess your application for a road closure?
We publicly advertise the proposed road closure in a local newspaper and on this website (see the current and previous road closure applications section of this website).
We must allow a 21 day period for representations (objections or comments of support) to be submitted and determined by the council. We also consult with various statutory bodies including the Police Service of Northern Ireland and the Northern Ireland Fire and Rescue Service about the proposed road closures. We also seek approval from DfI Roads.
Following our consultations and the closing of the 21 day period we will contact you to inform you of the council’s decision either to approve or refuse the road closure, and if approved we will send you the Road Closure Order. When we make a Road Closure Order, it will contain all of the conditions that you need to comply with when holding your event.
If a road closure application is refused, there is no provision for an appeal against our decision in the legislation.
What happens if I do not comply with any requirement of an order?
Road closures are enforced by the Police Service of Northern Ireland. Anyone holding an event without approval or failing to comply with the conditions of a Road Closure Order will be guilty of a criminal offence. Also, the council will take any previous non-compliance into account when assessing future road closure applications.