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Managing your tenancy

Landlords

Landlord registration

All private landlords must register with the Department for Communities (DFC) Landlord Registration Scheme.

Registration lasts for three years, and landlords must re-register after each three-year period.

It costs £80, but if you register online you'll get a £10 discount.

If you are a tenant, you can check if your landlord is registered, and if they’re not you can report them to us to investigate. 

We enforce this scheme for DFC, and if a landlord fails to register or provides false information for registration we can issue them with a fixed penalty of up to £500, or take offenders to court where they could be fined up to £2,500.

If you require further advice, please visit www.housingadviceni.org or contact Housing Rights who have introduced a Landlord Helpline. The contact number is 028 9024 5640.

Register

  • Call 0300 200 7821 to request a form.
  • Collect a registration form from our offices or Land & Property Services (Lanyon Plaza)

Rent books

If you let a privately rented house, you must provide your tenants with a rent book.

If the tenancy started before April 2007, the rent book must contain the items laid out in the document below.

If the tenancy started after April 2007, the rent book must contain the items laid out in the document below.

You can also download a template rent book

Tenancy statements

If the tenancy started after April 2007, you must also provide a tenancy statement.

This must contain the information outlined in the Tenancy Terms Regulations (Northern Ireland) 2007.

If you do not provide your tenants with a tenancy statement within 28 days of their tenancy beginning, this means a six month tenancy has been created and you must meet the default repairing obligations. 

These repair obligations are outlined in the Private Tenancy (Northern Ireland) Order 2006.

For more information about your legal responsibilities as a landlord, visit Housing Advice NI.

Tenants

Rent books

If you live in a privately rented house, you are entitled to a rent book.

If your tenancy started before April 2007, your rent book must contain the items laid out in the document below.

If your tenancy started after April 2007, your rent book must contain the items laid out in the document below.

Tenancy statements

If your tenancy started after April 2007, you are also entitled to a tenancy statement.This must contain the information outlined in the Tenancy Terms Regulations (Northern Ireland) 2007.

If your landlord does not provide you with a tenancy statement within 28 days of the start of your tenancy , this means a six month tenancy has been created and they must meet their default repairing obligations.

These repair obligations are outlined in the Private Tenancy (Northern Ireland) Order 2006.

Tenancy deposit scheme

Any deposit for a private tenancy taken by a landlord or agent must be protected in an approved tenancy deposit scheme. For more information visit the tenancy deposit scheme page.

For more information about your rights as a private tenant, visit Housing Advice NI.
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